KEATINGTON CEDARS 2 BOARD MEETING

Sunday, October 29, 2006

2415 Canoe Circle Drive

 

Meeting Minutes

 

Attendees:            Gerry Lee, President; Jack Niemi, Vice President; Ross English, Treasurer; Phil Krause, KC2 Beach Representative; Jayne Stroin, X-Officio Director, and Dennis Witmer, Secretary

Absentees:            Mike Mansour, Director-At-Large, and George Sinnott, Webmaster

 

Meeting began at 7:04pm, and was chaired by Gerry Lee.

  • The minutes of the May 21, 2006 meeting were read and approved.
  • President’s Report: Gerry led a general discussion reviewing the current generic architectural approval statement. For the past two years, the KC2 Board has acted as the Architectural Committee, which has become involved with issues involving aesthetics, lot lines, and landscaping. In September, 2006, a resident on Pine Harbor Lane made a home addition. The Township instructed the resident to have the Architectural Committee review the plans in accordance with KC2’s covenants. Jerry, Jack, and Ross reviewed the plans, and a written generic statement was given to the resident. A copy of the generic statement will remain in the files as a reference guide for future approval requests. It was decided to remind all residents that architectural requirements exist, and to refer them to the architectural page on the website, where the pertinent parts of the covenants can be read. How to remind residents, email or hard copy, was left pending.
  • Vice President’s Report: No report
  • Treasurer’s Report: The total reserves were $6,049.97 as of October 29.  The reserves include a CD for $2,500 set aside as a Contingency Fund. Discussion was held on how the CD changed from $1,500, board approved on May 21, to $2,500.  It was recorded that the change was reviewed and board approved by emails before implementing.
  • Secretary’s Report: No report
  • Beach Report: Phil reported that the annual meeting of the Keatington Beach Association will be held at the Orion Library on Wednesday, November 15, at 6:30pm. No budget increase is expected.
  • New Business: A discussion was held on the need for road crack sealing before winter. A motion was passed unanimously to fill the cracks, ASAP, weather permitting. A second motion was passed unanimously to pay for the crack sealing from the existing checking balance ($3,515.35). Current estimates have ranged between $3,375 and $4,500. Two additional estimates will be obtained on October 31. Mike, George, Dennis and Ross will meet with the contractors. Once a decision is reached on the date for crack sealing, Dennis will distribute a flyer to all residents. In other discussion, Gerry suggested that the board consider buying two sandwich signs for use at the entrances to advise residents of events, such as road repairs, annual meeting, etc. No decision was reached. Jayne mentioned that the Winter KC2 Dinner will likely be held in February, rather than December.
  • KC2 Annual Meeting: Jayne will call Orion Library to reserve a meeting room for February 1, 2007, from 7:00-9:00pm.

 

The meeting adjourned at 8:33pm. No date was selected for the next meeting.

·         Pending items: (1) Select contractor for crack sealing. A special meeting may be required. [This meeting was held November 4 with Gerry, Ross, Mike, George, and Dennis in attendance. Spartan Sealing was approved as the contractor, not to exceed $3,150. Crack sealing has been scheduled for November 9-10.]  (2) How much does Ace Hardware charge for sandwich signs? (3) Reminder to all residents on architectural changes. (4) Confirm Annual Meeting location.

 

 

Dennis Witmer, Secretary

Submitted November 1, 2006

Amended November 8, 2006

Amended November 10, 2006